Frequently Asked Questions
A brief Introduction on this initiative
ING Vysya Foundation has been set up to promote education for children, living in difficult circumstances in India. During the past three years, the annual Fund raising campaign was marked by three initiatives focusing on ‘Back to school’, ‘I love my school’ and ‘Class of 2008’. Each year the motivation to contribute towards ING Chances for Children came from the determination that was shown by each child to be in school and strive for performance, become the best student. This has prompted employees to facilitate, enrollment of 2000 children in formal primary schools in Dharmapuri and Krishnagiri districts of Tamilnadu, India.
Today, with the generous support of employees across the ING business in India, the Foundation is able to support 15,000 children annually, by providing them with education, health care and nutrition.
This year’s annual Fund raising campaign is focused on:
- Building awareness on Foundation’s activities
- Fund raising to support the cause
- Involving and engaging employees so that they get interested in volunteering their time for the cause
This is also an unique year as the raised funds will be utilized to contribute to the local charities as well as ING Chances for Children, to facilitate education for children living in difficult circumstances in India.
A brief process level understanding
- What is the name of this initiative?
- Why it is launched this year?
- How does this initiative work?
- What is my role as Ambassador for this program?
- What did we do with the amount we collected last year?
- How much money we collected last year?
- What is the target for us to collect this year?
- How does it benefit me as an individual?
- How can I contribute for this initiative?
- Whom should I approach for additional books?
- When does this initiative start and conclude?
- Do I get a tax exemption for the contribution? And by when will I receive the tax certificate?
- What is the procedure to collect the contribution?
- What should I do if I collect by cheque?
- What should I do if I collect by way of cash?
- Can I sell partial tickets from the raffle ticket books?
- How do I know whether the cheque I have collected has been cleared or not?
- What is the minimum amount I can collect?
- What is the maximum amount I can collect?
- Can I collect the contribution without selling the tickets?
- What happens if any customer hands over a lumpsum cheque without buying any raffle tickets?
- How will receive the receipts for the contribution made?
- How will I get 80 G certificates?
- What are the prizes for the contribution (Lucky Draw)?
1. What is the name of this initiative?
I believe I can fly...
2. Why it is launched this year?
You have been able to send 2500 children to school during the last three years (2006 – 2009). During the year 2008 – 2009, children have been enrolled in the formal schools. This year the campaign is focused on retaining these children in school and to facilitate an enabling environment that provides them opportunities to continue education.
3. How does this initiative work?
The respective Co-ordinators will work with the respective business units/ functions. The entire initiative is driven by selling of raffle tickets where the value for every ticket is Rs.50/- comprising totally 30 tickets. The total value of each book is Rs.1500/-. Like the previous year initiative too, the employees can sell the raffle tickets and the proceeds towards this will be credited to a single identified account.
4. What is my role as Ambassador for this program?
As an Ambassador of this initiative, you are responsible for:
- Creating awareness and interest in your respective areas/ regions for this initiative
- Working with the concerned managers / business heads to raise funds
- Maintain proper accounts of booklets sent, funds collected and counterfoils/ booklets received back
- Reporting the accounts to Program Manager every Friday
- Sending back the completed control sheets along with counterfoils and any unused booklets, back to the Program Manager at CO every Friday
- Create enough awareness in your respective region/ locations/ business units and ensure the collection is achieved as per the target.
- Working with various internal/ external agencies and ensure adequate controls are established.
 Top
5. What did we do with the amount we collected last year?
Last year (2008), we have contributed to the ING Chances for Children for the graduation year 2008 – 2009. 2500 children graduated in the year 2009 and got enrolled in the formal government school from April 2009.
6. How much money we collected last year?
ING Vysya Bank individually had collected an amount of Rs. 58 lac out of the total proceeds of Rs.80 lacs that was collected by ING Vysya Foundation through ING Life Insurance and ING Investment Management.
7. What is the target for us to collect this year?
This year ING Vysya Bank’s target is to raise an amount of Rs. 1.2 crore.
8. How does it benefit me as an individual?
This initiative is another one in succession where the foundation supports the children annually by providing them education, health care and nutrition.
You as an individual can be part of this initiative and help the children achieve their dreams.
9. How can I contribute for this initiative?
You can yourself contribute by driving this initiative in your respective regions/ functions/ business units. You will be responsible for selling the raffle tickets and can also contribute by raising funds for the cause –‘promoting education for children, living in difficult circumstances’.
10. Whom should I approach for additional books?
Please write to ibelieveicanfly@ingvysyabank.com for additional books along with the counterfoils of used booklets according to the serial numbers as provided to you in the first despatch.
11. When does this initiative start and conclude?
The initiative is getting kick started by 1st September and will conclude on 31st of October 2009.
12. Do I get a tax exemption for the contribution? And by when will I receive the tax certificate?
Yes, you will receive a tax exemption certificate, if you contribute above Rs. 500/-. You need to send us the full name of the contributor, details of payment – cheque no, date, issuing bank, amount (please note that above Rs. 20,000/- contribution should be accompanied by the Pan number). Issuing of the Tax Exemption receipt would take 30- days from the receipt of the detail information of the contributor.
Top
13. What is the procedure to collect the contribution?
The proceeds can be either by collection of cheque/ cash by selling the distributed raffle ticket books pertaining to your business units/ functions.
14. What should I do if I collect by cheque?
- Cheques to be in favour of ‘I believe I can Fly’
- Please write down the raffle booklet series no, ticket no, name of the seller, location.
- Please collect only A/C payee cheques
- Please note that cheques should not be collected for any amount below Rs. 5000/- (if there is any need for exception, please inform the HRP about it ASAP)
- Please ensure mentioning the PAN Number of the contributor, if the contribution is above Rs. 20,000/-
- Deposit the cheque to the account number: 204011016976 - I believe I can fly
15. What should I do if I collect by way of cash?
- Please ensure that all fields of the raffle ticket counterfoil is duly filled in
- Please ensure that you tear off the equal value raffle ticket as soon as you receive the cash and provide it to the contributor
- Check for fake notes and inform it to the authorized person immediately
- Cash should be deposited to the assigned account on a daily basis along with the updation in the MIS sheet (Deposit the cheque to the account number: 204011016976 - I believe I can fly)
- Cash deposit value should tally with the return counterfoils – this should be checked on a daily basis to identify and address any gaps
Top
16. Can I sell partial tickets from the raffle ticket books?
Yes you can sell partial tickets from the raffle ticket books. However please ensure you refer point no.15 to know the guidelines for collecting the cash.
17. How do I know whether the cheque I have collected has been cleared or not?
You will receive a weekly update from the project team on the status of the proceeds collected by way of cheques / cash. There will also be a separate information provided which will give details about the status of the cheques that is not been cleared along with the details of the books. By way of this, the respective ambassadors can track the status of the uncleared cheques.
18. What is the minimum amount I can collect?
Rs. 50/- is the minimum amount that you can collect as a contribution. But, do inform all contributors that it takes only Rs. 1500/- to educate a child for a year.
19. What is the maximum amount I can collect?
No barrier on this – you can collect as much as you want, but keep in mind the target and try to achieve that first!
20. Can I collect the contribution without selling the tickets?
No. Please sell the tickets for contributions. Otherwise, we advice that you tear off equivalent value of ticket as the contribution amount from the raffle booklet for our record and reconciliation purpose. Please do write down the reason to do so and the name of the person who contributed without purchasing the raffle ticket.
Top
21. What happens if any customer hands over a lumpsum cheque without buying any raffle tickets?
Whenever any person/ customer hands over a lumpsum cheque you are expected to hand over to the equivalent amount the number of raffle books.
Eg. Somebody contributes an amount of Rs.13500/-. An equivalent books of 9 numbers needs to be handed over to the person. Ensure you mention the details of the raffle books and the serial numbers of the tickets behind the cheque to ensure the proper tracking of the same.
Eg. Somebody contributes an amount of Rs.19050/-. An equivalent books of 12 books (Rs.1500/- * 12 books) plus 21 tickets (Rs.50/- per ticket * 21 tickets) needs to handed over to the person/ employee.
22. How will receive the receipts for the contribution made?
- Counterfoils will be received by the volunteers
- Volunteers will cross-check the returned counterfoils with the master list and also with the master report for tracking payments and identifying gaps
- Once the cross verification is over to the satisfaction of the HR team, a list with details on the contributors will be prepared and shared with the Foundation
- Foundation works with the finance team to issue the receipts
- Issued receipts will be categorized as per the receipt request sheet and handed over to HR team
- Field team hands over the same to volunteers for sending it to the respective HR partners in different regions
- Field team sends back the acknowledgement copy of the receipt for record
- This entire process would take 30 days from the date of receiving the receipt request sheet to the Foundation.
- Please note that receipt are not enough to claim the tax exemption. Contributors have to obtain the 80 G certificate separately from the Foundation.
Top
23. How will I get 80 G certificates?
- Once the receipt request form is generated, volunteers should identify the contributions above Rs. 1500/- and prepare a separate list for the same
- This list should have the following details:
- Name:
- Location:
- Full Address:
- Contact No.:
- Amount contributed:
- Mode of contribution: Cheque/DD/Cash
- Cheque No.: ___________ Date: ___________ Issuing bank: ___________
- Pan No.
- 80 G certificate will be issued by the Foundation within 30 days from the receipt of the complete information of the contributor
- Foundation will take the responsibility of despatching the certificate to the respective contributor (Postal address to be provided by the HRP)
24. What are the prizes for the contribution (Lucky Draw)?
Reebok sunglasses, Reebok watches and Duroflex mattress.
Top |
